How staff commission and payroll are calculated

WashPro derives payroll from the work: who did the job is chosen when it is opened, and the rate comes from the service. Month end adds itself up — no notebook required. This page covers the setup, the reconciliation screen, and how salary and commission run together.

The rate lives on the service, not the person

That is deliberate: so the same washer can earn 10% on an exterior wash and 20% on a full detail, the rate is attached to the service. Give a person one flat rate and hard work pays the same as easy work.

Setting it up

In Settings → Staff choose Add staff and enter the name.
Optionally set a monthly salary. Leave it blank and the person works on commission only.
Set the Commission percentage on each service (see the price list guide).
Pick the washer when opening a job — payroll comes from that choice.

Careful: a job opened without a washer earns commission for nobody. Choosing at creation is far easier than fixing it later, and on a busy day that one tap is what prevents the month-end argument.

Payroll reconciliation

On the Payroll reconciliation screen you pick a period and see the earnings per person: how many jobs, total earned, and the average job value. That average line is quiet but useful — if someone's average is consistently low, either the small jobs keep landing on them or the vehicle class is being skipped.

You can share a per-person reconciliation PDF. It is the document that ends the "I did more than him" conversation at month end: a job-by-job breakdown belonging to that person.

Fixed salary and payments

Where a salary is set, Pay salary records the amount and the month it covers. The screen shows paid this month and remaining, so partial payments never get lost. A paid salary posts to the till as an expense by itself — you do not add it separately.

Staff see their own earnings, nobody else's

Someone signed in with the staff role sees only their own figures. That is not corporate politeness but practical necessity: knowing who earns what unsettles a small team. Owners and managers see everyone.

Common mistakes

Leaving the washer empty when opening a job: the most frequent and most expensive mistake. Payroll comes out short and nobody notices.
Leaving the commission rate at zero: the service works fine but the washer earns nothing from it.
Adding a salary as a manual expense: paying a salary already posts an expense; entering it again deducts twice.
Never sharing the reconciliation: if the numbers stay on your screen the argument continues; a PDF moves it onto paper.